Even if you have a relatively small implementation of a content management system (pay attention SharePoint people- it can get out of hand very quickly)! Before you have to spend hours of time managing and modifying content, web parts, dormant pages and sites, the right thing to do now is develop your GOVERNANCE.
Governance is more than “who can do what”. It is an essential part of your information architecture, right up there with Lifecycle, content types, and Meta data. Good governance (along with good design and training) will create a common understanding of how content is identified in the system.
Governance is not an exercise in “busy work”, it is the necessary pre-work that needs to be enforced as you load your CMS with content, multiple collaborative environments, and extensive document libraries.
It is the organizational equivalent of knowing where to put everything in your kitchen, as an example. We all have a silverware drawer, pot cabinet, the cabinet where the plates, glasses, and baking tins go, and the entire family puts everything in the correct places or chaos will ensue. Imagine if ice cream was put with the pots and pans, or the silverware hidden in the pantry, and the cereal was under the sink!
If you follow the rules, and in some Kitchens “Mama” makes the rules (governance), then you already know what governance is, and how to follow it! You also know that Mama may smack you with her wooden spoon, especially if you don’t follow the rules!
So when it’s time to bake a good governance policy, Take a step back, and think of what would be baking in your Content Management Kitchen!
If you like my analogy, please send muffins or cookies (not .jpg, please!) to me, and I will be happy to give you some additional governance advice!