Tag Archive Content Management

ECM in the Cloud – The Migration

Experienced Technology Professionals have an acronym for moving content from one system to another called “GIGO” (translation: Garbage In, Garbage Out).

When we rush into a cloud implementation, with clear goals of monetary savings, faster time to production/delivery, and increased efficiencies, we need to remember that what we move to the cloud is as important as how we utilize it effectively.

The concept is that un-scrubbed data is guaranteed to be full of “ROT” (Redundant, Obsolete, or Trivial information).  You can classify this as the garbage I was referring to in my opening sentence.   It is always best to fix this information BEFORE you move it to cloud storage.  ROT will not fix itself.  It needs classification and attributes like ownership, retention and destruction dates.  If you do the “heavy lifting” of identifying your ROT prior to the migration, you get to manage it before it mystically grows to hundreds of Gigabytes or more.  You may even find quick solutions to eliminate ROT creation and create less ROT as the organizations data store grows.

Neglecting the abundance of older and unclassified information in a migration to the cloud would mean that “someone else”, at a later date, would inherit the wretched project of determining what information is classifiable and should be retained, and what to do with the rest.

Imagine if you move to a new home, and you pack up your clothes closet without checking to see if some of the items don’t need to move (don’t fit, never worn, stained, dated, ugly, etc.).  You are paying to move and re-hang garments that could be donated or tossed.  If you are moving to get more closet space, this can be awkward.  Data can be like clothes, and we all know how easy it is to order up some additional disk for all our content (like an infinitely expandable closet)!

Before you move all those items to your cloud storage, consider how bringing in a consultant can eliminate ROT, streamline your cloud migration, and save you money up-front, as you move items with policies, classification, and retention and destruction schedules.  I can help you create less mayhem in your cloud migration.

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